From creating the invoice to recording the payment. You stay in control of each step.
FaighPaid is not accounting software or a debt collector. It does not file VAT returns, perform bank reconciliation or RCT workflows, calculate cash-basis VAT, or provide accountant logins. Construction/RCT and EU reverse-charge workflows are not supported.
Create
Add a client, describe your work and choose the tax treatment. Choose pounds sterling (GBP) or euro (EUR); currency does not choose the VAT treatment. Choose payment terms of due on issue, 7, 14 or 30 calendar days; 30 is the default. Monthly templates keep their selected terms. Deposit and staged-invoice workflows are not supported.
For GBP, review the VAT conversion date. It defaults to the invoice date, but late-issued invoices or other tax circumstances can require another date: check with your accountant. FaighPaid saves the dated ECB rate returned for the requested date. If no valid dated rate is available, the invoice is not created. This date does not determine your VAT-return or cash-basis payment period.
Review
Check your business details, client, net amount, VAT and total before creating. Creation assigns sequential IE numbering; it does not send an email or take payment.
Follow up
Choose friendly, firmer or formal wording. Copy it into your own email or WhatsApp, or open the printable version. FaighPaid records the text and the action you record; copying or opening print does not prove sending or delivery. App-sent email remains an optional, user-triggered action in Settings. Creating an invoice never sends it.
Share the invoice payment link. Your client pays you directly: by bank transfer to your own IBAN, or by card on your own payment page (Stripe, SumUp, Revolut) if you add one in Settings. The money goes straight to you, never through FaighPaid. Your client taps "I've paid", you confirm, and reminders pause meanwhile.
Preparing a reminder, shown with demo dataOne-minute walkthrough, demo data
The law behind the final notice
Under the European Communities (Late Payment in Commercial Transactions) Regulations 2012 (S.I. No. 580/2012), we may claim interest at the ECB reference rate + 8 percentage points plus fixed compensation of EUR 40 (debts up to EUR 1,000), EUR 70 (EUR 1,000-10,000) or EUR 100 (over EUR 10,000) per invoice.
What is not available?
The XML export is UBL-shaped; it is not validated EN 16931 or Peppol compliance. FaighPaid does not submit to Peppol. Validate a document with your accountant or Access Point provider before using it in that workflow.
Example invoice
Synthetic example—not a real customer invoice. All names, addresses and VAT identifiers are illustrative. This is the printable invoice document; the payment-status page is separate.
EXAMPLE ONLY — fictional businesses and amounts, not a customer invoice.
Invoice EXAMPLE-001
Issue date: 2026-08-01 · Due date: 2026-08-31
From
Example Studio
Example address, Cork
VAT identifier: IE1234567A
Bill to
Example Client Ltd
Example address, Dublin
Country: IE
VAT identifier: Not provided
Invoice items
Work
Quantity
Unit net
VAT treatment
Total
Example design service
1.0
EUR 100.0
23.0%
EUR 123.00
Net
EUR 100.00
VAT
EUR 23.00
Invoice total
EUR 123.00
Original invoice amounts. Payments, credit notes and late charges are recorded separately.
Read the three reminder tones
These examples use the same renderer as the app, without an account or a database write. The formal example is dated 14 September 2026 and uses a 2.40% reference-rate assumption; it is not a quote for your debt.
Friendly first chase
Invoice EXAMPLE-001: friendly reminder
Hi Example Client Ltd,
Just a friendly reminder that invoice EXAMPLE-001 for €123.00 was due on 31 Aug 2026.
You can view the invoice and pay by bank transfer here:
[example payment link]
If you've already paid, thank you, and please ignore this.
Kind regards,
Example Studio
Firmer second chase
Invoice EXAMPLE-001 is now 14 days overdue
Hi Example Client Ltd,
Invoice EXAMPLE-001 for €123.00 was due on 31 Aug 2026 and is now 14 days overdue. Please arrange payment this week:
[example payment link]
Please note that late payment interest is accruing under the European Communities (Late Payment in Commercial Transactions) Regulations 2012 (S.I. No. 580/2012).
If there is a problem with the invoice, reply and let me know so we can sort it out.
Kind regards,
Example Studio
Formal late-payment notice
Formal notice: invoice EXAMPLE-001, statutory interest and compensation
Dear Example Client Ltd,
Invoice EXAMPLE-001 was due on 31 Aug 2026 and remains unpaid 14 days later.
This notice claims statutory interest and fixed compensation under the European Communities (Late Payment in Commercial Transactions) Regulations 2012 (S.I. No. 580/2012). Proposed charges below have not yet been recorded. The charge breakdown is as follows:
Amount outstanding before these charges: €123.00
Statutory interest: €0.49 (14 days at 10.40% a year: ECB reference rate plus 8 percentage points)
Fixed compensation: €40.00
Total now due: €163.49
Please pay the total within 7 days:
[example payment link]
If you believe this invoice is not owed, reply with details straight away.
Kind regards,
Example Studio
FaighPaid